Why meeting agenda is important? How does staying on track helps in project management? - You all know that right? You definitely don't want to reschedule the meeting for the same agenda.

After all, you have a life other than meetings to live on😅. Ok ok I get it - I went off the track...

Without going off the track again, Let me start with techniques that can help you manage effective meetings:

1. Invite Relevant Attendees - Can't stress enough on this :)

Invite only individuals with a direct stake in the meeting's objectives. This minimizes distractions and maximizes engagement from key decision-makers, subject matter experts, and critical stakeholders.

Don't do - Don't invite teammates even as optional if you know they are not required

2. Timebox and Stick to the Schedule

Allocate specific time slots for each agenda item and strictly adhere to the allotted time. Starting and ending on time fosters a culture of punctuality and ensures that discussions remain focused.

Don't do - Don't extend the meeting if not required - Set up another meeting to discuss the pending agenda. People have other things to do. 😉

3. Manage Disruptions - This can be tricky.

Proactively manage discussions that veer off-topic. Politely redirect the conversation back to the agenda and consider parking non-urgent topics for future discussions to maintain momentum.

Don't do - Don't lose your temper and don't forget to be polite.

4. Follow Up with Clear Action Items

Summarize key decisions and assign action items with clear responsibilities, deadlines, and deliverables. Circulate meeting minutes promptly to ensure everyone is on the same page and accountable.

Don't do - Don't forget to note down points - Now you can use AI meeting notes tools too - to make your work easier.

I have been using above all techniques in my meetings. Do share which techniques help you to do better meeting management.

Happy learning!